Ogbourne St Andrew Parish History Group Constitution (2015).
1. NAME The name of the Group shall be the Ogbourne St.Andrew Parish History Group.
2. OBJECTS. The object of the Group is to create an indexed Archive of the History of the Parish In furtherance of this aim the Group shall;-
i. Promote research into subjects directly connected with its object.
ii. Use any relevant media to record such research.
iii. Publish papers, reports, and other relevant material.
iv. Hold meetings, lectures and exhibitions.
v. Raise funds by inviting contributions from any person or persons whatsoever by way of subscription, donation and otherwise.
vi. Do all such other lawful acts as are necessary for the attainment of the said object.
i. Membership shall be open to all who are interested in furthering the purposes of the Group. All paid-up members shall be entitled to vote at any meeting of the Group.
ii. Persons below the age of eighteen shall be Junior Members with no entitlement to vote at any meeting of the Group.
i. Subscriptions shall be;-
Ordinary members £10 each,
Junior members £1 each,
or such other sum as the Committee shall determine from time to time and shall be payable on or before 1 st.May each year.
ii. The subscription of a member joining the Group in the three months before 1 st. May in any year shall cover membership for the year following that date.
iii. Membership shall lapse if the subscription is unpaid three months after it is due.
i. An Annual General Meeting shall be held in or about May of each year to receive the Committee’s report, the independently examined accounts and to elect Officers and Members of the Committee.
ii. At least 14 days notice of the Annual General Meeting or a Special General Meeting shall be given to members.
iii. The Committee shall decide when ordinary meetings of the Group shall be held.
iv. Special General Meetings of the Group shall be held at the written request of ten or more paid-up members.
v. A quorum for a Meeting shall consist of ten or more members personally present.
vi. The Committee shall give at least 7 days to notice to members of all Meetings of the Group.
i. The Officers of the Group shall consist of;- Chairman, Vice-Chairman, Honorary Secretary and Honorary Treasurer, all of whom shall relinquish their office every year and shall be eligible for re-election at the Annual General Meeting.
ii. The Committee shall have the power to fill casual vacancies occurring among the Officers of the Group.
7. THE COMMITTEE.
i. The Committee shall be responsible for the management and administration of the Group. It shall consist of the Officers and not less than 2 and not more than 4 other members.
ii. The quorum shall be 4 members of the Committee.
iii. All members shall relinquish their office every year and shall be eligible for re-election at the Annual General Meeting.
iv. The Committee shall have the power to co-opt further members who shall act in a non-voting capacity.
v. The Committee shall have the power to fill up to three casual vacancies occurring between General Meetings.
vi. In the event of an equality in the votes cast, the Chairman shall have a second or casting vote.
i. Elections of Officers and Committee members shall take place each year at the Annual General Meeting.
ii. Nominations shall be made in writing to the Honorary Secretary at least 7 days before the Annual General Meeting. Such nominations must be supported by a seconder and the consent of the nominee must first have been obtained.
iii. The election of Officers shall be completed prior to the election of further Committee members.
iv. If the nominations exceed the number of vacancies, a ballot shall take place in such manner as shall be determined.
i. The Committee shall, out of the funds of the Group, pay all proper expenses of administration and management of the Group.
ii. The remaining funds shall be applied by the Committee to further the purposes of the Group.
The Constitution may be amended by a two-thirds majority of members present at an Annual General Meeting or Special General Meeting of the Group, provided that 28 days’ notice of the proposed amendment has been given to all members.
Any notice required to be given by this Constitution shall be deemed to be duly given if left at the last notified address of the member or sent there by electronic means or by pre-paid post.
12. WINDING UP.
i. The Group may be dissolved by a two-thirds majority of members voting at an Annual General Meeting or a Special General Meeting.
ii. If, at either meeting, a motion for the dissolution of the Group is to be proposed, this motion shall be referred to specifically when notice is given.
iii. In the event of the dissolution of the Group the Archive and records of the Group shall be deposited between The Merchant’s House, High Street, Marlborough, Wiltshire; The Swindon History Centre, Chippenham; the Wiltshire Archaeological and Natural History Society, as appropriate until suitable accommodation becomes available within the Parish of Ogbourne St. Andrew.
iii. The deposited material shall be made available to any interested person.
iv. Any residual funds of the Group shall be apportioned in whatever as the meeting decides between Ogbourne St Andrews’ Parish Council and Parochial Church Council.
v. Any other assets of the Group shall be disposed of as the meeting feels approporiate.